Date: August 6, 2020 at 4:00pm
Location: Virtual Meeting
The City of Santa Fe
And
Santa Fe County
Buckman Direct Diversion Board Meeting
ATTEND VIRTUALLY
https:/ /www.youtube.com/user/ cityofsantafe
THURSDAY, AUGUST 6, 2020
4:00 PM
Attendance: In response to the State's declaration of a Public Health Emergency, the Mayor's Proclamation of
Emergency, and the ban on public gatherings of more than five (5) people, the Buckman Direct Diversion
meeting on Thursday, August 6, 2020, will be conducted virtually.
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF AGENDA
4. APPROVAL OF CONSENT AGENDA
5. APPROVAL OF MINUTES FROM THE JULY 2, 2020 BUCKMAN DIRECT DIVERSION BOARD MEETING
6. MATTERS FROM THE PUBLIC: Buckman Direct Diversion Board will take matters from the public in written form via email through 1:00 pm on Thursday, August 6, 2020. Emails must identify the submitting's party's name and should be sent to Jamie-Rae Diaz, City of Santa Fe, Public Utilities, Administrative Manager, at jldiaz@santafenm.gov. These comments
will be distributed to the Board for review prior to the meeting and placed in the minutes of the meeting.
INFORMATIONAL ITEMS
7. Report on August 4, 2020 Fiscal Services Audit Committee (FSAC). (Mackie Romero, BDD Financial Manager, mmromerol@santafenm.gov, 955-4506)
8. Monthly Update on BDD Operations. (Randy Sugrue, BDD Operations Superintendent, rcsugrue@santafenm.gov, 955-4501)
9. Report from the Facilities Manager. VERBAL. (Rick Carpenter, BDD Facilities Manager, rrcarpenter@santafenm.gov, 955-4206)
10. Update on low flow operations at BDD. VERBAL. (Jesse Roach, Water Division Director, jdroach@santafenm.gov, 955-4309, Rick Carpenter, BOD Facilities Manager, rrcarpenter@santafenm.gov, 955-4309, and Randy Sugrue, BDD Operations)
Potential BDD and Canyon Road Summer/Fall shutdowns and opportunity for possible "Cross Training" for staff. VERBAL. (Rick Carpenter, BDD Facilities Manager, rrcarpenter@santafenm.gov, 955-4206 and Jesse Roach, Water Division Director,
jdroach@santafenm.gov, 955-4309)
11. Potential BDD and Canyon Road Summer/Fall shutdowns and opportunity for possible "Cross Training" for staff. VERBAL. (Rick Carpenter, BOD Facilities Manager, rrcarpenter@santafenm.gov, 955-4206 and Jesse Roach, Water Division Director, jdroach@santafenm.gov, 955-4309)
CONSENT AGENDA
12. Request for approval to reauthorize unexpended funds approved by the BDDB from the BDD Major Repair and Replacement Fund from FY2020 to FY2021. (Mackie Romero, BDD Financial Manager, mmromero1@santafenm.gov, 955-4506)
a.) Budget Amendment Resolution for $210,930.00
13. Request to ratify emergency procurement and approve contract with TLC Company Inc. in the amount of $199,455.95 inclusive of NMGRT to replace and install a new chiller unit. (Mackie Romero, BDD Financial Manager, mmromero1@santafenm.gov, 955-4506)
a.) Budget Amendment Resolution for $199,455.95
DISCUSSION AND ACTION
14. Discussion of amended Fiscal Year 2021 Annual Operating Budget in the amount of$8,653,715 plus $626,706 in contributions to the Major Repair and Replacement Fund. (Mackie Romero, BDD Financial Manager, mmromero1@santafenm.gov, 955-4506)
a) Request to ratify and formally adopt the amended FY2021 Annual Operating budget in the amount of$8,653,715 plus $626,706 in contributions to the Major Repair and Replacement Fund.
MATTERS FROM THE BOARD
NEXT REGULAR MEETING: Thursday, September 3, 2020, at 4:00 pm
ADJOURN
EXECUTIVE SESSION
In accordance with the New Mexico Open Meetings Act NMSA 1978, §10-15-l(H)(7), discussion regarding pending litigation in which the BDDB is a participant, including, without limitation, Buckman Direct Diversion Board v. CDM Smith, et al., FirstJudicial District Court Case No. D-101-CV-2018-01610. (Nancy R. Long, BDD Legal Counsel, nancy@longkomer.com, 982-8405)
PERSONS WITH DISABILITIES IN NEED OF ACCOMMODATIONS, CONTACT THE CITY CLERK'S OFFICE AT 505-955-6520, FIVE (5) WORKING DAYS PRIOR TO THE MEETING DATE
Agendas
BDD Agenda: July 2, 2020
Minutes
BDD Minutes: August 6, 2020