The Accounts Payable section is responsible for disbursing County funds (along with any fiscal agent pass through disbursements) to pay for goods and services purchased by Santa Fe County, with the exception of employee’s salaries.

Other responsibilities include:

  • Audit, review and reconciliation of all incoming invoices to supporting documentation requested for payment prior to processing and issuing warrants (checks), including travel reimbursements for all Santa Fe County Departments, Divisions, and Offices.
  • Host Countywide Accounts Payable Workgroup to conduct trainings to all Departments, Divisions, and Offices to ensure consistent and accurate application of policies and procedures.
  • Liquidate encumbrances, when applicable.
  • Maintain file copies for all payments processed.
  • Annual distribution and filing of 1099 forms documenting miscellaneous income.

Vendor Information Forms:

Vendors are required to complete a W-9 or substitute W-9 form to establish a vendor number within Santa Fe County. If vendor information has changed, such as business name, address or Tax ID Number (TIN), the Santa Fe County Substitute W-9 form must be re-completed, signed and returned to the Finance Division by mail, fax or email for the vendor number to be correctly updated.

Download the Santa Fe County substitute W-9 Form.

Mailing Address

Attn: Vendor Registrations
PO Box 276
Santa Fe,  NM 87504-0276

Fax: (505) 986-6277 or (505) 983-2487
Email: vendorforms@santafecountynm.gov 

Vendors may contact any of the following staff for any questions or concerns regarding invoices or payments. New Mexico law states net terms are 30 days. If your business offers discounts for net terms of 10 days, please contact the Accounts Payable Supervisor.

Contact Us

Accounts Payable Supervisor
Mario Delgado
505-986-6220
 

Accountant
Randy Lee Baca
505-995-2782

 

Accounting Technician Senior
Jerome Blea
505-995-2783
 

Accounting Technician Senior
VACANT
505-986-6218